Pandemic Handbook for OCRA

OCR Academy is your Obstacle course fitness destination where we service over 1000 families a week. Our goal is to facilitate fitness that is fun for the whole family. We overcome lifes challenges one obstacle at a time.

Benefits of Exercise: While not specifically outlined in this document, it should be noted that regular exercise is one of the most beneficial activities an individual can undertake to improve their health.

Normally, the list of the benefits of exercise is wide and varied – everything from being protective against stroke, heart disease and many other chronic diseases and conditions, all the way through to its role in weight management and diabetes control.

However, right now the focus is around mental health, and its proven benefits for mental health, which is protective against both depression and anxiety – two looming issues in the COVID-19 environment.

It should be mentioned that COVID-19 seems to pose an increased risk to Canadians who have underlying health concerns, many of which fall under various categories of metabolic disease. Regular exercise is well known to combat many of these ailments.

The Objectives of this framework are:

1. We have developed a framework that provides a safe environment for participants to return to OCR Academy that meets both Ontario Government standards, but also considers international and national best practices.
2. To provide “Trust and Confidence” to both the Government and the Ontario public, that OCR Academy take COVID-19 safety seriously and is taking all practical steps to mitigate this serious issue.

All participants in a facility are treated as if they may be infected with COVID-19.

Restrictions in Government operations will be in place for the foreseeable future, thus requiring OCR Academy to create sustainable changes to our operational strategies.

A. Control Access: OCRA will have at least two staff members present when open. Maintaining physical distancing cannot be ensured if patrons have uncontrolled access. Additionally, staff are needed to ensure that disinfection of equipment is being performed after each use.

B. Unit Occupancy: The number of patrons allowed into the facility has not been identified yet for Ontario but other provinces seem to suggest that a maximum capacity of 10:

1. We ensure there is sufficient space to allow patrons to remain two metres from one another.
2. We will prevent large gatherings.
3. Allow staff sufficient time to clean equipment and other surfaces frequently.

C. Post Signs: Signs are posted at front entrance to notify patrons that they should not enter if they have the symptoms of COVID-19 (see “D” below). Signs will be posted throughout the facility to make patrons aware of the physical distancing requirements, enhanced sanitation procedures (including reminders for members to wipe equipment before and after each use), and any other instructions and limitations, as applicable.

D. Screen Arriving Patrons: Patrons can be asked the following questions when they arrive:

• Have you or anyone in your household had the following symptoms over the last 24 hrs?
  • Fever over 100.4
  • Shortness of breath
  • Coughing
• Have you or anyone in your family worked in close proximity with or on someone with confirmed Covid-19 in the last 14 days?

Any patron who answers yes to either of the questions above should not be permitted to enter. It is recommended that anyone who has the symptoms of COVID-19 call 8-1-1.

E. Manage Patron Entry Points: We have placed markers such as tape or cones every two metres at entrances to provide patrons with visible queues that encourage physical distancing.

F. Manage Equipment Access: Where possible, space between cardio machines has been increased to 2 meters to achieve adequate distancing between users, as well work out stations have been marked, 6x8 feet areas have been set up in the gym.

G. Encourage physical distancing and discourage congregating: Patrons should be encouraged to conduct their workout and exit the facility without unnecessary delay. Exit will be beside warped wall.

1. Group Classes must accommodate the 2-metre rule at all times during the session: For our group classes, we are scheduling to allow staff adequate time to clean equipment and surfaces before each class.
2. Wherever applicable, do not offer food service
3. Close patron water fountains: Patrons should be advised to bring their own filled water bottles or use touchless filling stations provided by the facility.

H. Developed online fitness sessions: We will continue to offer Zoom classes 5 days a week when we open Monday-Friday at 8am. The links will be available for 24hrs

I. Masks: Staff and customers will not be required to wear masks while physical distancing is available. If a trainer needs to enter someone’s work out station, they will ask permission first.

OCR Academy is very well equipped to both contain the spread of the virus within a facility, we have contracted Cintas with providing us with the industry standard for cleaning our facility and we have contracted Y & M Cleaning to come in once a week to clean entire facility.

1. Members will be encouraged to sanitize their equipment before and after use. Disinfectants and micro fibre towel will be provided to each member as they walk in
2. Use appropriate disinfectants. We have been provided disinfectants from Cintas that meet the regulations from Heath Canada. Our cleaning room has been outfitted with a diluting system so each bottle has the correct amount of water to cleaning solution ratio.

02.1 Staff will perform routine sanitization of high touch items

Such items include door handles, taps, cardiovascular equipment consoles. Including all of the obstacles that were involved in that class.

• Studios will be thoroughly cleaned after each class and classes will be scheduled to accommodate sufficient cleaning between them.
• Hard to clean equipment will be removed such as foam rollers, yoga blocks, straps, ropes, etc. Shared equipment (boxing gloves) will be removed.
• Carpets will be vacuumed daily.
• Cleaning logs will be kept and made available upon request.
• Staff who are undertaking deep cleans will be provided with PPE such as gloves and masks.
• Every week Y and M cleaning company will come in and clean entire facility from top to bottom with disinfectant.

1. Contactless interactions for both checking into a facility and providing equipment.
2. Staff who feel unwell would be expected to stay home and self-quarantine for 14 days.
3. Staff will need to be trained to follow all new operating procedures.

1. Checking-in to the facility
   1. Check in and register via the OCRA APP. An automatic email will be sent to customer with instructions. Email template below in Operation Material
   2. Contactless check-in.
   3. Hand Sanitize before entry into building
   4. For adult and kid classes, grab disinfectant bottle and head to your designated 6x8 work out area when your instructor will advise you on what equipment you will need.
   5. Kids camp must go see group leader. You will be notified once you arrive who your leader is.
2. Cardiovascular Equipment
   1. Spacing to accommodate physical distancing.
   2. Cleaning of high touch surfaces.
3. Strength Training
   1. Spacing to accommodate for physical distancing.
   2. Directional floor markers to assist with traffic flow.
   3. Removal of hard to clear items such as foam roller, ropes, etc.
   4. Studio clean before and after each class.
4. Obstacle Course
   1. Spacing to accommodate physical distancing.
   2. Liquid Chalk to be worn while on course.
   3. Course will be open in stages, If its not in the class, its off limits.
   4. Studio clean before and after each class.
5. Staff and wearing Masks:

   We are not asking staff to wear masks as long as they can maintain social distancing, if they are required to get inside a clients bubble, the staff is required to wear a mask.

1.0 Group classes

Every client who comes into the gym will need to do so by booking on our app. Once they have booked a session, the following email will be sent to them:

2.0 Open Gym

We will be offering open gym, we will have a capacity of 10 people per 1hr time slots. Each person will be responsible for signing themselves into the selected time slot via the app. If they are registering multiple people, they must:

1. Confirm that the client has a waiver filled out
2. Purchase the amount of visits they require.
3. Book themselves into select time slot, if they require multiple visits, Contact us via phone where a staff member will add the additional people.
4. Once they have booked a time slot the following email will be sent to them with the instructions for entering and exiting the building as well as policies and procedures.

2.1 Email for Open gym

The new normal is here, So that means new procedures.

1. Please arrive 15 mins before your open gym time, dressed in your fitness gear as the change rooms are closed. Also no out door shoes allowed on the course.
2. Please remain in your car till a staff member directs you into the building. Your car is the new waiting room. We will be processing 3 people at a time.
3. Once inside please sanitize hands and stay 6 feet apart.
4. You are required to check in at the front desk where a staff member has just a few questions for you.
5. Once you are done at front desk head into gym where our staff will confirm the rules of the gym. Stay 6 feet apart follow the arrows on the floor, no more than one person on an obstacle at a time.
6. Liquid chalk is mandatory for everyone on an obstacle course. It contains 99% alcohol and is good for 100 uses, cost is $15.
7. Water station is closed, please bring your own water bottle. If you don’t have one, we have some for sale #SupportLocal
8. Once your time is done please exit by the warped wall.

Thank you for your patience, support and above all else the honour of being your fitness provider.

Yours in fitness,
Team OCRA

1.1 Before and after open gym staff will take cleaner, facemask and gloves and proceed around the obstacle course and wipe down every obstacle in the gym starting with:

• Wrestling matt, use mob and disinfectant provided and wipe down all matts
• Wipe down top of warped wall
• Wipe down top of every wall
• Wipe down slip ramp
• Take out latter and wipe down ropes from tape line down
• Wipe down green rig
• Wipe down monkey bars on green rig
• Wipe down multi rig
• Set up boxes and wipe down monkey bars on silver rig
• Move boxes to middle rig and wipe down all attachments
• Move foam box only to Black matt and wipe down all rings
• Wipe down all handles to doors
• Wipe down Washroom

1.2 Cleaning before during and after group classes. Clients will be instructed to wipe down their equipment after each use before thy put equipment back. Once Class is over, the Staff will go and wipe down the obstacle course and the floors with mop provided.

1.3 Before and after each class min 2 staff are cleaning at same time, at the 15 min mark and a staff member will open door and start registering clients at front desk once cleaning is 75% done, min 3 people at a time.

• Staff will clean the floors with mop and disinfectant after the class has finished
• Staff will clean obstacles that were used during the class (Only one section of the obstacle course is permitted to be open during each class.
• Wipe down washroom and all door handles.

Each class must be broken into 6 stages.

1. Stage 1 is a body weight movement to warm up on the black matt, this should take 5-6 mins
2. Stage 2 is a strength component, where clients will be directed to designated area to complete this first stage which should take 15 mins, weights or boxes are not permitted on the black matt
3. Stage 3 will be in the same area as the squat rack, you will be issued an area for you to work in only, no one else. This stage will require dumbbells, KBs and a box.
4. Stage 4 Move back to the Black matt for a body weight conditioning work out.
5. Stage 5 Only one section of the obstacle course is permitted to be open at a time, so for programing these are the obstacles you can select Ninja steps and Jerry cans can be included in every work out:
   • Row of walls
   • Slip Ramp
   • Traverse wall/Atlas Wall/Dip Walk
   • Rope climb or swing
   • Ring Swing
   • Monkey bar/Multi Rig
6. Stage 6 will be the cool down on the black mat.
7. Cardio equipment. We will have each cardio equipment spaced throughout the gym, if you are programing it in, make sure that no one can cross contaminate.
8. For the kids work out, will be basically a child version of the classes, Master the body before we can add weight, so if a kid can not do a body weight squat we will work on mechanics first, then work way to Goblet squat with low KB weights, then get them to the bar. Until we get smaller bars, lets stick with Goblets. As well with the obstacle course we will only be opening up a section each day, and that obstacle should tie into the theme for that day Strength, Grip, Explosive, Stamina.

1. We have a max attendance for fitness classes of 11 people in the gym at all times, this includes staff. For Summer camp it is 10, 2 staff to 8 kids. We only have 9 working stations for strength, everyone can have their own work space for body weight.
2. If a client wants to come in and do own thing while maintaining social distancing, we can do that but no more than 9 people per class. Everyone will be required to sign in, if they don’t sign in we cannot guarantee they can come in and train at that time.
3. Open gym, each client will be instructed to sign in on the app, they can pay once they arrive.
4. Summer camp will be pre registered for each day.